As a school, we are required and need to gather data on the pupils who attend our school as they progress through the years, both to fulfil the legal obligations we have to the government and our local authority, and also to ensure that we are able to track the progress of pupils in order to identify any specific needs that they might have and then provide them with the necessary level of support they require. We also hold a certain amount of data on parents and carers to ensure that we are able to communicate with them effectively and in a timely manner.
Much of the data we hold is sensitive and we take very seriously our responsibilities under both EU and UK data protection legislation to protect that data and keep it secure. Current legislation requires us to ensure that all individuals on whom we hold data are informed of the data we hold, the legal basis on which we hold it and their individual rights. Much of this information is contained within the ‘Privacy Notices’ that we are also legally required to send out. A copy of the respective privacy notices for pupils and parents/carers are attached to this page.
Data on pupils
Privacy Notice for Pupils
Summary of the data we hold on pupils
The lawful bases for holding data other than ‘public task’
Data on parents/carers
Privacy Notice for Parents/Carers
Summary of the data we hold on parents/carers
The lawful basis for holding data other than ‘public task’
In addition, we also have policies and procedures in place to ensure that we store and transmit all data in a secure way to protect the rights and privacy of individuals. A copy of our Secure Data Handling Policy is attached to this page.
Under data protection legislation, individuals have the right to request access to the information we hold about them (together with other legal rights), all of which are outlined in our Data Protection Policy, along with information on how to go about requesting access to that data.
As with all other organisations and companies that hold data on individuals, we are required to register with the Information Commissioner’s Office (ICO), the body responsible for ensuring compliance with legislation and investigating any complaints or data breaches.
Should you have any concerns about the way we are collecting or using your personal data, we would ask that you raise them with us in the first instance by contacting Mrs Beaumont, who is the member of staff we have appointed to oversee our data protection responsibilities. She can be contacted by email at admin@ludgershallcastle.wilts.sch.uk or by calling the school office.
Alternatively, should you so wish, you can also contact the ICO directly and their contact details can be found on their website: https://ico.org.uk/ The ICO site also contains a lot of useful information regarding current legislation and individual rights.